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GRANADA VILLAS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
May 24, 2005
Dr. Phillips Library

CALL TO ORDER
Bob Boshears acted as Chairman of the meeting and called the meeting to order at 7:05. Linda Bryce acted as secretary of the meeting and kept the minutes thereof.

ESTABLISH A QUORUM
Present were Bob Boshears (President), Glenn McLane (Vice President), Nicky Dronoff-Guthrie (Treasurer), Leann Warfield (Director). A quorum was established.

PROOF OF NOTICE
Notice of the meeting was posted on the web site and a sign was placed at each entrance.

APPROVAL OF MINUTES
The Directors having reviewed the minutes, Nicky Dronoff-Guthrie made a motion to approve the minutes of the April 19, 2005 meeting as presented. Leann Warfield seconded the motion. All Directors present voted for approval.

PRESIDENT’S REPORT

1. On April 22, 2005 the Board of Directors unanimously consented to the continuation of Taylor & Carls, P.A.’s representation of Granada Villas Homeowners Association, Inc. Pursuant to paragraph 5 of the firm’s engagement letter, the Board of Directors designated B.W. Boshears, President and Nicky Dronoff-Guthrie, Treasurer as representatives authorized to have contact with Taylor & Carls. All such previous designations were revoked.

2. On Friday, April 29, 2005 the Board of Directors through the Association’s attorney, Robyn Severs Braun of Taylor & Carls, P.A., received an offer to resolve the attorneys’ fees and costs in the L-C case prior to the hearing on this issue that was scheduled for Monday, May 2, 2005. After all questions and concerns of the Board members were resolved, the Board of Directors voted unanimously by phone to accept the offer. The fee settlement was presented to Judge N. L. Clark by Robyn Severs Braun and a Final Judgment Awarding Attorney’s Fees and Costs was granted on May 12, 2005.

TREASURER’S REPORT
Nicky Dronoff-Guthrie gave the Treasurer’s report for the month of April 2005. Nicky Dronoff-Guthrie asked for further clarification from Vista on the status of the date on which the attorney will file foreclosure action against 8124 Marcella regarding account with delinquent fees. Nicky Dronoff-Guthrie requested that Vista include dates and other information regarding liens in the Summary – specifically when the intent to lien went out or will go out for Lot#1013A and Lot #1019A. Nicky also pointed out 90-day notices were not on the list for Lot #1013A and Lot #1019A.

MANAGER’S REPORT
Linda Bryce mentioned to the Board the violations that she recorded during her Friday walkthroughs with Mark Martin and Bob Boshears. The Board will personally look over the violations. Nicky Dronoff-Guthrie distributed to the Board members a draft of violation documentation and notification procedures for review. The Board agreed to review, revise and once finalized, publish for the community. Several homeowners raised landscaping issues. Nicky Dronoff-Guthrie confirmed that the landscaping contract has been and is on the Association’s website.

OLD BUSINESS
April 10, 2005 Special Meeting - The Directors having reviewed the minutes, Nicky Dronoff-Guthrie made a motion to approve the minutes of the April 10, 2005 special meeting as presented. Glenn McLane seconded the motion. All Directors present voted for approval.

Bob Boshears asked the Board if they could review the remaining old business at a later date, due to having a large agenda in the New Business.
Signs at entrances & Shed at Recreation center: placed on the agenda at a later date.

NEW BUSINESS:
Address Change:
Nicky Dronoff-Guthrie mentioned that she was not aware that the address at Vista Management had changed. Previously she had her Granada Villa homeowner dues paid electronically through the bank, but her last payment was not forwarded by the Post Office (to Vista’s new PO box) and was returned. Nicky Dronoff-Guthrie wanted this noted due to the large number of homeowners on the collection report.

A special thanks to those who assisted in the Hurricane Grant:
The homeowners wanted to give a special thanks to all those who participated in putting the Hurricane Grant together. A special thanks goes to the following: Nicky Dronoff-Guthrie (treasurer), Brenda Bohannon (previous President), Don Tracy (head of irrigation), Jeff Aldridge (head of landscaping), Linda Bryce (Vista Manager) and homeowners that called and let us know about the Grant and sent in pictures.

Insurance Deductible/Legal fee: Bob Boshears indicated a lawsuit against a former member of a committee had been resolved and the Association is liable for the payment of the $1,000 deductible. Nicky Dronoff-Guthrie requested the funds come from legal, however the funds would have to be transferred from the contingency reserve. Nicky Dronoff-Guthrie made a motion to move the funds from the contingency reserve to legal and to pay the $1,000 deductible for attorneys’ fees. Glenn McLane seconded the motion. All Directors present voted for approval.

Private Irrigation systems: Because of the information provided by the attorney and the need for all Board members to review this information, Nicky Dronoff-Guthrie moved to table this issue until the Board can review private/dual irrigation clarification. The Board has agreed to have a special open meeting. A list of homeowners with private systems was provided by Don Tracy (head of irrigation).

Irrigation/grass issue: The irrigation pump has been down for a few days due to replacing parts. The system is back up and running. The Board will visit the home of 8216 Saragoza Ct. and 8176 Terragona Ct. regarding irrigation and weed/lawn issue. Results of visit will be presented at next meeting.

Viscaya: has repaired the irrigation system at the recreation center. Nicky Dronoff-Guthrie indicated bids had previously been obtained to improve the flower beds in these areas. . Bob Boshears noted that we would look into this further this year.

Large Limb removal: Glenn McLane moved to pay the fee of $75 from Instagators Landscaping for removing the large broken tree limb that had fallen and blocked Marcella Drive. Nicky Dronoff-Guthrie seconded the motion. All Directors present voted for approval. Further, it was noted there are three dead pine trees in the common area adjacent to the retention pond. Three bids would be obtained for their removal.

Garage Sale: Nicky Dronoff-Guthrie made a motion to purchase two (2) 3x4 ft vinyl banners at the cost of $149 plus tax for the entrances advertising the community yard sale. Leann Warfield seconded the motion. All Directors present voted for approval. Lois Gilbert has obtained the permit from the county.

COMMITTEE REPORTS
Grant: papers signed, mailed and waiting for check.

Beautification/Welcome: Edna Stanley – chairman mentioned that no homes have sold recently, that Shirley has been helping Edna with the Yard of the Month.

ARC: To meet immediately following the Board meeting.

ADJOURNMENT: There being no further business to come before the meeting of the Board, Nicky Dronoff-Guthrie motioned the meeting be adjourned. Glenn McLane seconded the motion. Motion was unanimous and the meeting was adjourned at 8:15 pm.

_______________________________
/s/ Linda Bryce, Secretary of the meeting

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